Productivity tools / Task management22 tools
Best task management apps
Keep track of to-dos, projects and deadlines. Facts come from each tool's own pages, and every score says where it comes from. How we rank
- Tools
- 22
- Researched
- 12
- Free option
- 7
- Only listed
- 10
Ranked by signals we can measure or quote: website health, the facts each tool's own pages state, and community discussion. Nothing here has been hands-on tested yet, so this is not a quality test. How the signals rank works
Want two of these head to head? Compare tools side by side.
Details and sources
- Free tier
- Free plan at $0: 3 live apps, 1 AI agent, 10 automation runs a month, 2 people, 1 workspace, 250 MB storage, 7 days of version history. No monthly AI credits; some can be earned. No credit card required.
- Paid plan
- Billed yearly, in USD: Starter $6, Pro $10, Business $25, Max $100 per month; Enterprise is custom. Starter's monthly-billing price is not shown. Annual billing is said to save 50% on Pro and above.
- Signup
- Not stated.
- Watermark
- Published apps on the Free plan show a "Powered by Taskade" badge; paid plans remove it.
- Where files go
- Hosted on Amazon AWS in the US East region. AI requests go to the chosen AI provider, and some providers are outside the US, EU and UK. Account data is removed within about 30 days of deletion, AI processing logs are normally kept up to 30 days, and workspace content is kept until you delete it.
From the tool's own pages, checked 2026-11-01. Sources: Pricing, Privacy. Prices and limits change; check the tool before you rely on them.
Details and sources
- Free tier
- Free plan at $0 per member per month. Uploads up to 5 MB per file, 7 days of page history, an AI trial only, and a limited number of blocks in multi-member workspaces (number not given). Solo workspaces have no block limit.
- Paid plan
- Plus $10 and Business $20 per member per month, in USD; Enterprise is custom. Billed monthly or yearly, yearly saves up to 20%. Plus is free for students and educators.
- Signup
- Not stated.
- Watermark
- Free public forms carry Notion branding, and sites show Notion branding unless a paid custom domain is used.
- Where files go
- Information may be transferred, processed and stored anywhere in the world, including the United States. It is kept as long as you use the services and as needed for stated purposes; no specific period is given.
From the tool's own pages, checked 2026-11-01. Sources: Pricing, Privacy policy. Prices and limits change; check the tool before you rely on them.
Details and sources
- Free tier
- Not stated.
- Paid plan
- Not stated.
- Signup
- A sign up is required to use Linear. The page says: “Resources . Customers . Pricing . Now . Contact . . . . Docs . Open app . Log in . Sign up . . . . . . . . . . The product development system for teams and agents.”
- Watermark
- Not stated.
- Where files go
- Linear Agent works in a secure cloud environment. The page says: “Assign a task to Linear Agent, and it works in a secure cloud environment to write and test the code before opening a pull request for review.”
From the tool's own pages, checked 2026-11-08. Sources: Home. Prices and limits change; check the tool before you rely on them.
Read automatically by a program, not by a person. Each fact quotes the sentence it came from, and a fact is shown only if that sentence is on the page. Where a page did not say, it reads “Not stated.”
Details and sources
- Free tier
- Not stated.
- Paid plan
- Not stated.
- Signup
- Airtable requires users to sign up. The page says: “Book Demo Sign up for free Sign up Log in.”
- Watermark
- Not stated.
- Where files go
- Not stated.
From the tool's own pages, checked 2026-11-04. Sources: Pricing. Prices and limits change; check the tool before you rely on them.
Read automatically by a program, not by a person. Each fact quotes the sentence it came from, and a fact is shown only if that sentence is on the page. Where a page did not say, it reads “Not stated.”
Details and sources
- Free tier
- Free (Lite) plan, "Free forever": 1 user, 1-week scheduling range, 1 calendar sync, 1 scheduling link, 5 AI agents, and limited integrations.
- Paid plan
- Per seat per month in USD, yearly or monthly: Starter $10 or $12, Business $15 or $18, Enterprise $22 (yearly only). No country-specific pricing shown.
- Signup
- Not stated.
- Watermark
- Not stated.
- Where files go
- Data is transferred to servers in the United States. Calendar data is encrypted in transit and at rest. Personal data is kept as long as reasonably necessary; no specific period is given. Users can delete their account and data.
From the tool's own pages, checked 2026-11-01. Sources: Pricing, Privacy policy. Prices and limits change; check the tool before you rely on them.
Details and sources
- Free tier
- OmniFocus includes a free 14-day trial. The page says: “Download OmniFocus Includes a free 14-day trial.”
- Paid plan
- Users can purchase or subscribe to OmniFocus 4 once for full access across Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro. The page says: “Purchase or subscribe to OmniFocus 4 once for full access to OmniFocus on your Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro.”
- Signup
- Not stated.
- Watermark
- Not stated.
- Where files go
- Not stated.
From the tool's own pages, checked 2026-11-08. Sources: Home. Prices and limits change; check the tool before you rely on them.
Read automatically by a program, not by a person. Each fact quotes the sentence it came from, and a fact is shown only if that sentence is on the page. Where a page did not say, it reads “Not stated.”
Details and sources
- Free tier
- Free plan: up to 10 boards per Workspace, up to 10 collaborators per Workspace, 250 Workspace command runs per month, 10MB per file.
- Paid plan
- Standard $5 per user/month billed annually ($6 if billed monthly). Premium $10 per user/month annually ($12.50 monthly). Enterprise $17.50 per user/month ($210 per user per year, annual). Prices in USD.
- Signup
- Not stated.
- Watermark
- Not applicable.
- Where files go
- Not stated.
From the tool's own pages, checked 2026-11-01. Sources: Trello pricing. Prices and limits change; check the tool before you rely on them.
Details and sources
- Free tier
- Free plan: 1 active project, 1 GB storage, up to 3 users.
- Paid plan
- Freelancer $29/mo, Pro $79/mo, Pro Plus $99/mo, Pro Unlimited $199/mo billed annually or $329/mo billed monthly. Paid plans have a 30-day free trial with no credit card. Rates for other billing periods are not shown for the first three.
- Signup
- Not stated.
- Watermark
- Not applicable.
- Where files go
- Not stated.
From the tool's own pages, checked 2026-11-01. Sources: Basecamp pricing. Prices and limits change; check the tool before you rely on them.
Details and sources
- Free tier
- Personal plan is free forever with no credit card. The FAQ says it includes unlimited tasks, subtasks and Grocery Lists. Other limits: Not stated.
- Paid plan
- Premium $4.99/month billed annually or $7.99 billed monthly. Family (4 members) $8.33/month annually or $9.99 monthly. Teams $4.99 per member/month annually or $7.99 monthly. Payment options may vary by location.
- Signup
- Not stated.
- Watermark
- Not applicable.
- Where files go
- Privacy policy does not say where task content is stored; it mentions third-party hosting. Account data is kept until a deletion request or until the company deletes it, and may be kept longer for legal or accounting reasons.
From the tool's own pages, checked 2026-11-01. Sources: Any.do pricing, Any.do privacy policy. Prices and limits change; check the tool before you rely on them.
Details and sources
- Free tier
- Not stated.
- Paid plan
- Not stated.
- Signup
- A sign up process is required to use Jira. The page says: “Work email * . Use a work email to find teammates and get access to Rovo AI. . . . Sign up . Or continue with . . Google.”
- Watermark
- Not stated.
- Where files go
- Not stated.
From the tool's own pages, checked 2026-11-04. Sources: Home. Prices and limits change; check the tool before you rely on them.
Read automatically by a program, not by a person. Each fact quotes the sentence it came from, and a fact is shown only if that sentence is on the page. Where a page did not say, it reads “Not stated.”
Details and sources
- Free tier
- The page offers a free trial ("Start your free trial", cancel anytime). Trial length and any permanent free tier are not stated.
- Paid plan
- Pro AI is $19 per seat per month and Business AI is $29 per seat per month, in dollars. Annual billing is offered ("Save 33%") but annual prices are not shown. Both plans were marked "This plan is not available" on the page.
- Signup
- Not stated.
- Watermark
- Not stated.
- Where files go
- Services are hosted on Google Cloud Platform; regions are not named. Data is encrypted at rest and in transit. Personal information is kept while the account exists and up to one year after deletion.
From the tool's own pages, checked 2026-11-01. Sources: Pricing, Privacy policy. Prices and limits change; check the tool before you rely on them.
Answers come from each tool's own pages (“Unclear” means they do not say). Tick “Compare” on two to four tools to read them side by side.
Also listed (10, not yet tested)
Each of these answered when we visited its site. We have not tested them or recorded facts, so they are in alphabetical order, not ranked.
- ClickUpOpen
Our mission is to make the world more productive. To do this, we built the everything app for work - Tasks, Docs, Goals, and Chat.
- CodaOpen
Coda is an all-in-one platform that blends the flexibility of docs, structure of spreadsheets, power of applications, and intelligence of AI.
- HabiticaOpen
Habitica is a free habit and productivity app that treats your real life like a game. Habitica can help you achieve your goals to become healthy and happy.
- Microsoft To DoOpen
Microsoft To Do is listed for: task management.
- SmartsheetOpen
Smartsheet is the Execution Hub where people and AI get work done together, with the governance and visibility enterprises need.
- TeamworkOpen
Teamwork is listed for: task management.
- ThingsOpen
Things is the award-winning personal task manager that helps you plan your day, manage your projects, and make real progress toward your goals.
- TickTickOpen
TickTick: Your all-in-one productivity app. Manage tasks, calendars, habits, and more. Sync across all devices. Start for free!
- TodoistOpen
Trusted by 30 million people and teams. Todoist is the world's favorite task manager and to-do list app. Finally become focused, organized and calm.
- WrikeOpen
Wrike is the trusted work delivery platform for people and AI. We help enterprises reach the outcome faster, without losing control of how work gets done.
Other Productivity tools rankings
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