Best productivity tools, ranked

Rankings by task

• Note taking
• Task management
• Meeting scheduler
• Mind mapping
• Online whiteboard
• Screenshot tool
• Kanban board

Overall

Ranked by signals we can measure or quote: website health, the facts each tool's own pages state, and community discussion. Nothing here has been hands-on tested yet, so this is not a quality test. How the signals rank works

1. 1

   

   ObsidianView

   The free and flexible app for your private thoughts.

   4.3

   ResearchedFree optionNo signupFiles stay on your device0 of 1 tasks scored
2. 2

   

   CraftView

   A free notes and productivity app that follows you across all your devices. Premium features available.

   4.3

   ResearchedUnclearSignup unclearFiles stay on your device0 of 1 tasks scored
3. 3

   

   PlankaView

   PLANKA is a self-hosted Kanban board for agile project management. Real-time collaboration, unlimited users, GDPR compliant. Free Community edition under a Fair Use License.

   4.3

   ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
4. 4

   

   Chili PiperView

   Agents that recognize every visitor, answer their questions, route them to the right rep, book the meeting and follow up if they leave.

   4.2

   ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
5. 5

   

   CleanShot XView

   CleanShot X is the best screenshot and screen recording app for Mac with a built-in annotation tool, Cloud uploading, scrolling capture, and a lot more.

   4.2

   ResearchedNo free planSignup unclearFile handling unclear0 of 1 tasks scored
6. 6

   

   MindomoView

   Mindomo is a free online mind map maker with AI. Turn ideas into mind maps, concept maps, outlines or Gantt charts on web, desktop and mobile.

   4.2

   ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
7. 7

   

   TaskadeView

   Turn business processes into live apps. Build and run CRMs, dashboards, and client portals that use AI agents and automated workflows, all with Taskade Genesis.

   4.2

   ResearchedFree optionSignup unclearFiles uploaded0 of 2 tasks scored
8. 8

   

   NotionView

   Build Custom Agents, search across all your apps, and automate busywork. The AI workspace where teams get more done, faster.

   4.1

   ResearchedFree optionSignup unclearFile handling unclear0 of 2 tasks scored
9. 9

   

   KanbanFlowView

   KanbanFlow is a Lean project management tool allowing real-time collaboration between team members. Supports the Pomodoro technique for time tracking.

   4.1

   ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
10. 10

    

    MindMeisterView

    The free online mind map maker trusted by 40M+ people. Create, share, and generate AI mind maps in seconds. No download. Start free.

    4.1

    ResearchedFree optionSignup unclearFiles uploaded0 of 1 tasks scored
11. 11

    

    CoggleView

    The clear way to share complex information. Coggle is a collaborative mind-mapping tool that helps you make sense of complex things.

    4.1

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
12. 12

    

    GyazoView

    Gyazo is the easiest way to record screenshots & videos you can share instantly. Save time with async visual communication that's effortless and engaging.

    4.1

    ResearchedFree optionSignup unclearFiles uploaded0 of 1 tasks scored
13. 13

    A

    AsanaView

    Work management software for teams and AI agents. Plan, automate, and execute critical workflows together.

    4.0

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
14. 14

    E

    EvernoteView

    Our note taking app helps you capture and prioritize ideas, projects and to-do lists, so nothing falls through the cracks. Start your free trial today!

    4.0

    ResearchedUnclearSignup unclearFiles uploaded0 of 1 tasks scored
15. 15

    

    GitMindView

    GitMind is a free AI-powered mind mapping & brainstorming app. Create and collaborate on mind maps online in real-time.

    4.0

    ResearchedFree optionSignup unclearFiles uploaded0 of 1 tasks scored
16. 16

    

    LinearView

    Purpose-built for planning and building products with AI agents.

    4.0

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
17. 17

    

    NotesnookView

    Express yourself with freedom — no spying, no tracking, only private notes. Unlike Evernote and other note apps, your data is yours alone.

    4.0

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
18. 18

    

    AyoaView

    Discover Ayoa, the official mind map app created by Chris Griffiths, the world's leading expert on mind mapping.

    3.9

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
19. 19

    

    ConceptboardView

    Visual collaboration: real-time, remote & secure. Perfect for government, education & businesses – GDPR-compliant & user-friendly.

    3.9

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
20. 20

    

    AirtableView

    500,000+ brands use Airtable to enable real-time collaboration, automate repetitive tasks & manual work, and streamline business processes in minutes. Join them.

    3.9

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
21. 21

    

    MindManagerView

    Powerful and flexible mind mapping software by MindManager. Try the full version of MindManager FREE for 30 days. No credit card required.

    3.9

    ResearchedNo free planSignup unclearFile handling unclear0 of 1 tasks scored
22. 22

    

    CapacitiesView

    Capacities is a note-taking and knowledge management app that organizes your ideas as connected objects instead of files and folders. Available free on Mac, Windows, Linux, iOS, and Android.

    3.8

    ResearchedFree optionSignup unclearFiles uploaded0 of 1 tasks scored
23. 23

    

    ReclaimView

    Reclaim is an AI-powered app that creates 40% more time for teams — auto-schedule tasks, habits, meeting & breaks – free on Google Calendar & Outlook Calendar.

    3.8

    ResearchedFree optionSignup unclearFile handling unclear0 of 2 tasks scored
24. 24

    

    MuralView

    Boost team collaboration and innovation with Mural, the AI-powered visual workspace. Plan, strategize, and execute projects seamlessly on one intuitive tool.

    3.8

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
25. 25

    

    OmniFocusView

    Task management software for busy professionals that helps them accomplish more every day.

    3.8

    ResearchedNo free planSignup unclearFile handling unclear0 of 1 tasks scored
26. 26

    

    TrelloView

    Make the impossible, possible with Trello. The ultimate tool to boost your productivity. Escape the clutter and chaos—stay efficient with Inbox, Boards, and Planner from anywhere, even on mobile.

    3.7

    ResearchedFree optionSignup unclearFile handling unclear0 of 2 tasks scored
27. 27

    

    BasecampView

    Trusted by millions, Basecamp puts everything you need to get work done in one place. It’s the calm, organized way to manage projects, work with clients, and communicate company-wide.

    3.6

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
28. 28

    

    Any.doView

    Any.do is a shared task board for small teams, and a to-do list, planner and calendar for you and your family. Connect ChatGPT, Claude or Codex to add and update your tasks. Trusted by 50M+ people.

    3.6

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
29. 29

    

    DroplrView

    Discover the best screen capture software apps for Mac and PC. Top-rated screen recorders with audio and video capture for all your screen recording needs.

    3.6

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
30. 30

    

    FlameshotView

    Flameshot is a free and open-source, cross-platform tool to take screenshots with many built-in features to save you time.

    3.6

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
31. 31

    

    JiraView

    Jira brings teams together to reach the next level of productivity with AI agents that orchestrate, plan, and track projects at scale.

    3.6

    ResearchedUnclearSignup unclearFile handling unclear0 of 2 tasks scored
32. 32

    

    LoomView

    Best free online screen recording tool with advanced video editing and video storage trusted by over 22 million people and easy sharing from Loom.com.

    3.6

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
33. 33

    P

    PadletView

    Beautiful boards and canvases for visual thinkers and learners. Used by 40 million people worldwide. Get started for free.

    3.6

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
34. 34

    

    MotionView

    Motion is the #1 Rated Productivity Platform for the AI Era. AI Projects, AI Tasks, AI Calendar, AI Meetings, AI Docs, AI Notes, AI Reports, AI Workflows, and more.

    3.5

    ResearchedFree optionSignup unclearFile handling unclear0 of 2 tasks scored
35. 35

    J

    JoplinView

    Joplin, the open source note-taking application

    3.4

    ResearchedUnclearSignup unclearFiles stay on your device0 of 1 tasks scored
36. 36

    

    KanboardView

    Kanboard is a free and open source Kanban project management software.

    3.4

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored
37. 37

    

    LogseqView

    A privacy-first, open-source platform for knowledge management and collaboration.

    3.4

    ResearchedFree optionSignup unclearFiles stay on your device0 of 1 tasks scored
38. 38

    

    BearView

    Bear is a beautiful, powerfully simple Markdown note taking app to capture, write, and organize your life.

    3.4

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
39. 39

    

    LightshotView

    Lightshot is listed for: screenshot tool.

    3.4

    ResearchedFree optionSignup unclearFiles uploaded0 of 1 tasks scored
40. 40

    

    FireShotView

    The best way to make instant Website Screenshots

    3.3

    ResearchedUnclearSignup unclearFiles stay on your device0 of 1 tasks scored
41. 41

    

    FreeplaneView

    Freeplane is listed for: mind mapping.

    3.3

    ResearchedFree optionSignup unclearFiles stay on your device0 of 1 tasks scored
42. 42

    

    GreenshotView

    Greenshot - a free screenshot tool optimized for productivity

    3.3

    ResearchedFree optionSignup unclearFile handling unclear0 of 1 tasks scored
43. 43

    

    Awesome ScreenshotView

    Awesome Screenshot is the highest-rated screen capture & screen recorder tool with over 2 million users! Screen sharing, fast and easy! Share screen with video and screenshot.

    3.1

    ResearchedUnclearSignup unclearFile handling unclear0 of 1 tasks scored

Know a tool that should be here? Submit it.